--- title: "Balance Daily Disbursements" slug: "balance-daily-disbursements" updated: 2026-06-04T21:00:00Z published: 2026-06-04T21:00:00Z stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://resource.payrix.com/llms.txt > Use this file to discover all available pages before exploring further. # Balance Daily Disbursements As a merchant using Net Billing, you can use the [Balance Details](/v1/docs/available-standard-reports#balance-details-report) and [Disbursement Summary](/v1/docs/available-standard-reports#disbursement-summary-report) reports to verify that the daily disbursement of funds to your bank account is accurate. The Balance Details report verifies the disbursement entries that make up the daily disbursement total. The Disbursement Summary report verifies the sales, Fees, and refund totals making up the total balance that was disbursed to your available balance when operating under a daily batch settlement configuration. This article shows you how to manually balance your daily disbursements using specific settings and [values](/v1/docs/reporting-values) in each report. Users can have different balancing processes, so this process might vary if you’re balancing through other accounting software. > [!NOTE] > **Note** > > - **Balancing** is the process of maintaining financial equilibrium by verifying that your total daily disbursements align with your available balance and financial goals, used by merchants under *Net Billing*. > - **Reconciliation** is the process of comparing your financial records, usually over a longer period, to ensure that the withdrawn amount matches the intended disbursement amount, used by merchants under *Statement (Gross) Billing*. ## Balance a Daily Disbursement If you’re a merchant with a Net Billing configuration, complete all steps in the following sections to balance your disbursement for the day. ### Configure Your Balance Details Report 1. Under Admin in the main side bar, select **Reports** then **Standard Reports**. 2. From the **Select Report**dropdown menu, select *Balance Details*. 3. Select **Include all up-to-date data**. 4. In the **Report Date**dropdown menu, select *Yesterday***.** 5. (Optional) In the **Templates** dropdown menu, select a previously saved report template or create a new one from the parameters being set by clicking **Add Template**. 6. (Optional) In the **Filter By** dropdown menu, add a filter for Divisions, merchants, or include both. 7. Click **Generate Report** to begin generating your Balance Details report. 8. Click the **CSV** or **XLS** **download icon**in the upper-right corner of the page to download the report to an Excel-readable format for daily disbursement balancing outside of the Portal or to import it into your preferred accounting software. ### Configure Your Disbursement Summary Report 1. From the **Select Report** dropdown menu the Standard Reports tab, select *Disbursement Summary*. 2. Select **Include all up-to-date data**. 3. In the Report Date dropdown menu, select *Yesterday***.** 4. (Optional) In the **Templates** dropdown menu, select a previously saved report template or create a new one from the parameters being set by clicking **Add Template**. 5. (Optional) In the **Filter By** dropdown menu, add a filter for Divisions, merchants, or include both. 6. Click **Advanced Filters** in the upper right to add the following data columns to the Disbursement Summary report that are recommended for daily disbursement balancing: - **Sales:** Disbursement totals from transaction sales - **Refunds:** Disbursement totals from a payment or fee refund - **Disputes:** Disbursement totals from won chargeback disputes - **Fees:** Disbursement totals from fees received from other entities 7. Click **Generate Report** to begin generating your Disbursement Summary report. 8. Click the **CSV** or **XLS** **download**icon in the upper-right corner of the page to download the report to an Excel-readable format for daily disbursement balancing outside of the portal or to import it into your preferred accounting software. > [!TIP] > **Tip** > > All of your previously generated reports are available for download on the Report History page for a limited time. The page displays each report with an expiration date for when it will no longer be available. ### Balance the Daily Withdrawal Disbursements 1. Using the following columns from the Balance Details report, calculate the total processed **Sales**, **Fee**, and **Refund** amounts for the daily period. Here you can also find other helpful information around each entry making up the balance: - **Date:** The date of the sale, capture, fee, refund, or other entry type - **Event:** The type of entry event - **Event ID:** The specific ID for the event (when transaction) - **Description:** Description as supplied with the entry event, where applicable - **Total:** The entry line’s total amount - **ID:** The entry ID for the associated entry event - **Original Event ID:** The original transaction or fee 2. View **Pending Entries** for amounts that have not finished processing and settling to help clarify any discrepancies between amounts later. 3. Compare your calculated values from step 1 against the **Sales**, **Refunds**, **Disputes**, **Fees**, and **Other** values in the Disbursement Summary report to locate, investigate, and resolve any issues causing discrepancies, such as missed transactions or calculation errors. > [!NOTE] > **Note** > > Certain interchange fees that amount to less than a full cent ($0.01) are displayed under Not Disbursed on a Disbursement Summary as an undisbursed amount rollover. **Result:** After resolving any discrepancies, you can finalize your disbursement totals and complete the daily disbursement balancing process to save for your records. You can continue to use this process each day to validate your daily disbursements in the form of balancing. If you identify any calculation errors from the platform, submit a [Partner Services ticket](https://wp4p.zendesk.com/hc/en-us/requests/new?ticket_form_id=28034457383315) for assistance in resolving the error. ## Next Steps After completing your daily disbursement balancing, review the following articles for information on related topics: - [Reconcile Disbursements with a Disbursement Report](/v1/docs/reconcile-disbursements-with-a-disbursement-report): Generate a Disbursement Summary report to reconcile your payout totals manually or download the Excel-readable version and import it into your preferred accounting software. - [Reconcile Negative Disbursements with a Disbursement Report](/v1/docs/reconcile-negative-disbursements-with-a-disbursement-report): Reconcile totals withdrawn from a bank account when refunds or disputes exceed transaction funds with the Disbursement Summary report totals. An entity that can process transactions and has been onboarded through a Payrix Pro partner. The breakdown of the line items within a disbursement to understand what made up the disbursement total based on income and expenses. The process when the Payrix Pro platform sends an ACH transfer to an entity’s (merchant or partner) bank account. A disbursement happens when an entity schedules a withdrawal (payout) from its Available Balance. In a Payrix Pro context, charges set by partners to monetize payment services for merchants. Partners can customize fees for specific merchants or set portfolio-wide fees using Groups. By default, fees are applied to the merchant and paid to the partner account. A processed entry deducts the fee from the entity paying the fee. This fee is reflected in the entity's Available Balance and can be reviewed on the Balance Details page. A group of captured transactions that are processed collectively by the acquiring bank for streamlined clearing and settlement of funds. The final stage of batch processing, where transaction funds are successfully processed and deposited from the acquiring bank and its processor to the merchant’s Available Balance for withdrawal to their bank account. The balance of an entity account recorded on the Payrix Pro platform identifying the total balance of the entity’s platform-hosted account balance. The web portal offered by the Payrix Pro platform to accomplish tasks for their business through a web-based user interface rather than the API. The Payrix Pro portal contains general settings, payment processing options, reporting, fee settings, group assignments, user management, and much more. The movement of funds between a customer (cardholder or eCheck account holder) and a merchant to purchase a good or service. A dispute initiated by a cardholder regarding the validity of a credit card charge. Chargebacks are usually initiated when the cardholder contacts the issuing bank, often due to an unauthorized charge, a dispute over goods, or other issue. This process results in a reversal of funds from the merchant's account by the card brand issuer, reimbursing the cardholder. To recover the funds, the merchant must provide supporting evidence to contest the chargeback. A record of the movement of funds for an entity, including transactions and fees. The process of transferring funds from a customer's bank to a merchant's account after a transaction has been authorized.