You can set up recurring statement billing to take fee amounts from a Merchant’s balance by setting up a monthly billing statement. Statement Billing helps with monthly reconciliation by tracking each fee as a statement entry before consolidating by fee type into a single statement bill. This tutorial walks you through the steps to create a new recurring billing schedule.

Objective

Create a recurring billing schedule that withdraws fees from a Merchant account.

Audience

{{variable.Partner}}s

Environment

Portal (Sandbox)
Portal (Production)

Prerequisites

Notes
You must have a fully boarded Payrix Pro account to perform any of the actions described in the use case guides.
You must outline your platform billing costs in your terms of service to avoid legal complications.

Important notes

Important!
Do not create or apply surcharges, as legal complications can occur. Visa and MasterCard specifically prohibit the application of surcharges to cardholders on their respective card brand networks.

Tips

Tip
A recurring statement billing can be an alternative to a transaction fee, because statement billing allows for easier reconciliation each month. For more information on transaction fees, see Set Up a Transaction Fee.

Tip
If you’re unsure of how much to charge for a specific fee type, refer to the Visa and MasterCard card brand network guidelines.

Additional Resources

See the tips below to help you get started.

For more information about different statement billing and net billing structures, see Billing.
For more information about different statement billing statuses, see Statement Billing Statuses.

Set Up Merchant Monthly Statement Billing

Ensure that you complete all steps in a section to enable that statement billing type.

Set Up a Monthly Statement Billing for a Group of Merchants

Open the Group Profile

Click GROUPS in the left navigation panel to open the Groups page.
Locate the group in the table and select any information in the table row to open the Group Profile page.

Add a Billing Schedule to the Group Profile

Click BILLING SCHEDULE in the list of tabs on the left side of the page.
Click ADD BILLING SCHEDULES in the upper-right corner of the page to open the Add Billing Schedule dialog on the page.
Select a billing schedule interval from the Schedule dropdown menu:
- Daily
- Weekly
- Monthly
- Annually
Enter the schedule interval number in the Interval field. The schedule interval number indicates how frequently the scheduled billing event appears on your billing statement.
Enter the start date by clicking on the calendar in the Start Date field. By default, the start date is set to the current date.
(Optional) Enter an end date by clicking on the calendar in the End Date field.
(Optional) Enter a collection factor in the Collection Factor field. A collection factor is how often the billing schedule occurs. Choose from the following:
- Daily
- Weekly
- Monthly
- Annually
Enter the collection offset number in the Collection Offset field. A collection offset is the set interval in which bill collection may be delayed or initiated early.
Choose the currency by selecting UNITED STATES DOLLAR or CANADIAN DOLLAR from the Currency dropdown menu.
(Optional) Enter a description for the new billing schedule.
Click ADD to save the new billing schedule.

Result: The new billing schedule appears on the Billing Schedules tab on the Group Profile page, and fees will be collected from the Merchants in the group based on the billing schedule settings.

Set Up a Monthly Statement Billing for an Individual Merchant

Open the Merchant Profile

Click MERCHANTS in the left navigation panel to open the Merchants page.
Locate the Merchant in the table and select any information in the table row to open the Merchant Profile page.

Add a Billing Schedule to the Merchant Profile

Click BILLING SCHEDULE in the list of tabs on the left side of the page.
Click ADD BILLING SCHEDULES in the upper-right corner of the page to open the Add Billing Schedule dialog on the page.
Select a billing schedule interval from the Schedule dropdown menu:
- Daily
- Weekly
- Monthly
- Annually
Enter the schedule interval number in the Interval field. The schedule interval number indicates how frequently the scheduled billing event appears on your billing statement.
Enter the start date by clicking on the calendar in the Start Date field. By default, the start date is set to today’s date.
(Optional) Enter an end date by clicking on the calendar in the End Date field.
(Optional) Enter a collection factor in the Collection Factor field. A collection factor is how often the billing schedule occurs. Choose from the following:
- Daily
- Weekly
- Monthly
- Annually
Enter the collection offset number in the Collection Offset field. A collection offset is the set interval in which bill collection may be delayed or initiated early.
Choose the currency by selecting UNITED STATES DOLLAR or CANADIAN DOLLAR from the Currency dropdown menu.
(Optional) Enter a description for the new billing schedule.
Click ADD to save the new billing schedule.

Result: The new billing schedule appears on the Billing Schedules tab on the Merchant Profile page, and fees will be collected from the Merchant based on the billing schedule settings.

Next Steps

After adding the new billing schedule, review the following use case guides for additional information on related topics:

Set Up a Transaction Fee: Set up transaction fees for a Merchant account or group.
Enable Transaction Event Alerts: Create an email alert that will trigger when you or one of your users create or update a transaction.

Conclusion

After the billing schedule is created, it will automatically trigger at the scheduled intervals.