---
title: "Reconcile a Withdrawal Disbursement"
slug: "reconcile-a-withdrawal-disbursement"
updated: 2026-03-26T21:00:00Z
published: 2026-03-26T21:00:00Z
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://resource.payrix.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Reconcile a Withdrawal Disbursement

You can use the Portal to access information about a withdrawal disbursement that can help you reconcile your financial records and ensure accurate accounting. This article shows you how to find information about a specific withdrawal disbursement to perform a manual reconciliation.

> [!NOTE]
> **Note**
> 
> - **Reconciliation** is the process of comparing your financial records, usually over a longer period, to ensure that the withdrawn amount matches the intended disbursement amount, used by merchants under *Statement (Gross) Billing*.
> - **Balancing** is the process of maintaining financial equilibrium by verifying that your total daily disbursements align with your available balance and financial goals, used by merchants under *Net Billing*.

## Reconcile a Withdrawal Disbursement

Complete all steps in the following sections to manually reconcile a disbursement.

### Prerequisites

Before attempting this procedure, you must gather the following documents:

- Internal transaction records
- External bank statements
- External credit and debit card statements
- External associated and applicable third-party payment service records
- Disbursement details or disbursement transaction details report

### Reconcile the Disbursement

1. Select **Withdrawals** under Admin in the main side bar.
2. Scroll to the Withdrawals History section and locate the withdrawal associated with your disbursement. Select any information in the table row to open the Withdrawal Details page.
3. Scroll to the Disbursement Details section, which includes the information for performing a manual reconciliation.
4. View the disbursement details section totals for **Credits**(positive) or **Debits**(negative) amounts, the amounts disbursed, and the event type that caused the disbursement.
5. Add the positive **Sales** and **Fees** row amounts shown in the **Credit** column. Then, add all negative amounts for the same rows and any negative values shown in the **Not Disbursed** row under the **Debit** column. Subtract the calculated debit total from the credit total to gather your expected total of funds disbursed.

> [!NOTE]
> **Notes**
> 
> - Not Disbursed totals can be the result of pending or held funds and are displayed as a debit or negative amount against your total credit amount.
> - Certain interchange fees that amount to less than a full cent ($0.01) are displayed under Not Disbursed as an undisbursed amount rollover.
6. Compare your expected total against the Disbursed column’s **Total** row value to check for a discrepancy:
  - **No discrepancy:** If the disbursement totals have no discrepancies, you can finalize and complete your reconciliation process.
  - **Disbursement discrepancy:** If you identify any discrepancy in the Disbursed total amount comparison process, proceed to the next step.
7. To try and resolve a discrepancy, you can click the links next to the **Sales**, **Fees**, or **Total** row titles to view more granular information about the makeup of each total and its associated dates, entities, and IDs. Using the corresponding information, investigate and resolve any discrepancies caused by missed transactions or calculation errors.

After resolving any discrepancies, you can finalize your disbursement totals and complete the reconciliation process to save for your records. If you identify any calculation errors from the platform, submit a [Partner Services ticket](https://wp4p.zendesk.com/hc/en-us/requests/new?ticket_form_id=28034457383315) for assistance in resolving the error.

## Next Steps

After reconciling the disbursement, review the following articles for information on related topics:

- [Reconcile Disbursements with a Disbursement Report](/v1/docs/reconcile-disbursements-with-a-disbursement-report): Use the Disbursement Summary report to reconcile your account payouts under Net Billing.
- [Reconcile Negative Disbursements with a Disbursement Report](/v1/docs/reconcile-negative-disbursements-with-a-disbursement-report): Use the Disbursement Summary report to reconcile your account charges under Net Billing.
- [Withdraw From Your Available Balance](/v1/docs/use-case-withdraw-from-your-available-balance):****Make a one-time or recurring withdrawal from your balance.

The web portal offered by the Payrix Pro platform to accomplish tasks for their business through a web-based user interface rather than the API. The Payrix Pro portal contains general settings, payment processing options, reporting, fee settings, group assignments, user management, and much more.

The process of creating a disbursement of account balance funds to an entity’s registered deposit account. This process is also known as a *payout*.

The process when the Payrix Pro platform sends an ACH transfer to an entity’s (merchant or partner) bank account. A disbursement happens when an entity schedules a withdrawal (payout) from its Available Balance.

The balance of an entity account recorded on the Payrix Pro platform identifying the total balance of the entity’s platform-hosted account balance.