---
title: "Reconcile Disbursements with a Disbursement Report"
slug: "reconcile-disbursements-with-a-disbursement-report"
updated: 2026-03-26T17:53:10Z
published: 2026-03-26T21:00:00Z
canonical: "resource.payrix.com/reconcile-disbursements-with-a-disbursement-report"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://resource.payrix.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Reconcile Disbursements with a Disbursement Report

You can generate a Disbursement Summary report to reconcile a withdrawal disbursement (payout). Perform reconciliation regularly to catch any discrepancies early and maintain accurate financial records.

This article shows you how to generate a Disbursement Summary report and use specific [values](/v1/docs/reporting-values) to perform a manual reconciliation of the disbursement total. Users can have different reconciliation processes, so this process might vary if you’re performing a reconciliation through other accounting software.

> [!NOTE]
> **Note**
> 
> - **Reconciliation** is the process of comparing your financial records, usually over a longer period, to ensure that the withdrawn amount matches the intended disbursement amount, used by merchants under *Statement (Gross) Billing*.
> - **Balancing** is the process of maintaining financial equilibrium by verifying that your total daily disbursements align with your available balance and financial goals, used by merchants under *Net Billing*.

## Reconcile with a Disbursement Summary Report

Complete all steps in the following sections.

### Configure Your Disbursement Summary Report

1. Under Admin in the main side bar, select **Reports** then **Standard Reports**.
2. From the **Select Report** dropdown menu, select *Disbursement Summary*.
3. Select **Include all up-to-date data**.
4. In the **Report Date** dropdown menu, select *Today* for daily reconciliation.
5. (Optional) In the **Templates** dropdown menu, select a previously saved report template or create a new one from the parameters being set by clicking **Add Template**.
6. (Optional) In the **Filter By** dropdown menu, add a filter for Divisions, merchants, or include both.
7. Click **Advanced Filters** in the upper-right corner to add the following data columns to the Disbursement Summary report that are recommended for manual reconciliation:

> [!TIP]
> **Tip**
> 
> If you create filters for a report that you regularly generate, be sure to save it as a template under the Templates dropdown menu to automatically recall your report filtering settings from the previously generated report.
  - **Sales:** Disbursement totals from transaction sales
  - **Refunds:** Disbursement totals from a payment or fee refund
  - **Disputes:** Disbursement totals from won chargeback disputes
  - **Fees:** Disbursement totals from fees received from other entities
8. Click **Generate Report** to generate your Disbursement Summary report.
9. Click the **CSV** or **XLS** **download** icon in the upper-right corner of the page to download the report to an Excel-readable format for manual reconciliation outside of the Portal or to import it into your preferred accounting software.

> [!TIP]
> **Tip**
> 
> The report is also available on the Report History page for a limited time. You can use the data in various ways to help improve your business or just for metrics tracking.

### Reconcile Your Payout Disbursement

1. Add the totals of the **Sales**, **Refunds**, **Disputes**, **Fees**, and **Other** column values to calculate your expected total for the given disbursement.

> [!NOTE]
> **Note**
> 
> Certain interchange fees that amount to less than a full cent ($0.01) are displayed under Not Disbursed on a Disbursement Summary as an undisbursed amount rollover.
2. Compare your expected total against the Total column to check for any discrepancies.
  - **No discrepancies:** If the disbursement totals have no discrepancies, you can finalize and complete your reconciliation process.
  - **Disbursement discrepancy:** If you identify any discrepancies in the disbursement total comparison process, proceed to the next step.
3. Using the corresponding **Date**, **Entity ID**, and **Entity Name** column information, investigate and resolve any issues causing discrepancies, such as missed transactions or calculation errors.

> [!WARNING]
> **Important!**
> 
> Verify time periods shown under the Date column to ensure you are reconciling the correct transactions.

**Result:** After resolving any discrepancies, you can finalize your disbursement totals and complete the reconciliation process to save for your records. If you identify any calculation errors from the platform, submit a [Partner Services ticket](https://wp4p.zendesk.com/hc/en-us/requests/new?ticket_form_id=28034457383315) for assistance in resolving the error.

## Next Steps

When you’re familiar with this process, review the following articles for additional actions using different reports:

- [Reconcile Negative Disbursements with a Disbursement Report](/v1/docs/reconcile-negative-disbursements-with-a-disbursement-report): Use a Disbursement Summary report to reconcile totals debited from a bank account.

The process of creating a disbursement of account balance funds to an entity’s registered deposit account. This process is also known as a *payout*.

The process of creating a disbursement of funds to an entity’s registered deposit account. This process is also known as a *withdrawal*.

The balance of an entity account recorded on the Payrix Pro platform identifying the total balance of the entity’s platform-hosted account balance.

The movement of funds between a customer (cardholder or eCheck account holder) and a merchant to purchase a good or service.

The web portal offered by the Payrix Pro platform to accomplish tasks for their business through a web-based user interface rather than the API. The Payrix Pro portal contains general settings, payment processing options, reporting, fee settings, group assignments, user management, and much more.