When a transaction (Sale, Auth, eCheck Sale)  is initially submitted to the Payrix platform the details are immediately submitted to the issuer for authorization, including AddressVerification and CVV results. At this point, if the transaction is authorized by the issuer the status will change to Approved, or if the issuer declines authorization the payment status will be set to Failed.

Depending on your portfolio's Risk setting configuration, if the transaction returns AVS Unavailable/Mismatch or CVV Unavailable/Mismatch the payment may be reversed and will reflect a Failed status in Payrix. If this occurs, you will see a Related Transaction entry offsetting the original payment amount (Reverse Authorization) which will prevent the transaction from settling and no funds will be sent by the issuer. 

Card Payments

Card Payments: Once a card transaction is Approved, it will be included in the merchant’s daily batch to be Captured and Settled and for the funds to become available to them. In Payrix, there are two cutoff times.

The batch cut-off occurs first at 7PM and then again at 9:30 PM EST. When the first batch is submitted all transactions processed between 9:31PM ET the previous day through 7PM ET the current day will go from Approved to Captured. When the second batch is submitted transactions processed from 7:01PM - 9:30PM will go from Approved to Captured. These will all be submitted as a single batch to the Processor; however, this will impact whether you can submit a Reverse Auth or must submit a Refund to cancel the transaction.

When issuing a Void for a transaction past 7:01PM ET  it's important to check the transaction status when submitting a Reverse Auth. If the transaction is in Approved status it can have a Reverse Auth submitted. If the transaction is in a Capture status a Refund must be submitted.

Regardless of the Payrix batch time these are all submitted to the processor batch for funding. Meaning, all of your client’s transactions that occur between 9:31 PM EST and 9:30 PM EST the next day will all be submitted to be Captured and Settled as part of the same batch. At this time, the transaction status will go from Approved to Captured.

eCheck Payments

An eCheck transaction takes 3-5 business days to process and is dependent on the payer’s bank (RDFI/issuing bank). Like card payments, eCheck transactions immediately update to Approved status once successfully submitted.

Unlike card payments, eCheck transactions are Captured and Settled on the day after they are Approved. For example, if an eCheck payment is Approved on Monday, it will Capture and Settle with Tuesday’s batch of transactions.

Furthermore, eCheck transactions differ from card payments as the Settled status does not indicate that an eCheck was funded or added to the merchant’s Available Balance to be disbursed to their bank account. The timeframe for an eCheck payment to be added to the merchant’s Available Balance varies depending on when it is processed and funded by the issuing bank. Generally, this occurs within 3-5 business days, and once funded by the issuing bank, the eCheck income will be disbursed to the merchant’s bank account with their next scheduled Withdrawal.

The best way to know if an eCheck transaction is available for funding is to review the txns.funded field via the API. This will populate with the date that the transaction is available to be disbursed based on the next scheduled Payout/Withdrawal date. Also, fees will not appear on an eCheck transaction until it is available for funding, meaning the transaction no longer has a pending entry and only a processed entry. 

Additional details on the Payrix Transaction Processing Cycle can be referenced in this article