Billing Schedules enable Partners to differ paying Fees and those automatically being deducted from disbursements by having a certain set of defined Fees by creating a statement that can be paid after a defined period of time. You can set up a Billing Schedule for an individual Merchant or Group.
Use the following content to set up a Billing Schedule:
Access the Merchants page from the left navigation panel.
Select the relevant Merchant to access the Merchant Profile page.
Click Billing Schedules from the Merchant Profile left menu.
Click Add Billing Schedule and set the following required parameters:
Field
Description
Required Value
Schedule
Defines the unit of time for the billing schedule cycle.
Daily
Interval
Specifies how many time units between each billing schedule cycle.
1
Start
The date the billing schedule begins.
{Today’s Date}
Collection Offset
The number of time units the billing schedule looks back to gather data for current billing statement calculations.
5
Currency
The currency in which the bill must be paid.
United States dollar or Canadian dollar.
Enter any optional values, like Description or Finish Date, then click Add.
Result: The new Billing Schedule is set up and will begin charging daily statements to your Merchants for all billable events.
Access the Groups page from the left navigation panel.
Select the relevant Group to access the Group Profile page.
Click Billing Schedules from the Merchant Profile left menu.
Click Add Billing Schedule and set the following required parameters:
Field
Description
Required Value
Schedule
Defines the unit of time for the billing schedule cycle.
Daily
Interval
Specifies how many time units between each billing schedule cycle.
1
Start
The date the billing schedule begins.
{Today’s Date}
Collection Offset
The number of time units the billing schedule looks back to gather data for current billing statement calculations.
5
Currency
The currency in which the bill must be paid.
United States dollar or Canadian dollar.
Enter any optional values, like Description or Finish Date, then click Add.
Result: The new Billing Schedule is set up and will begin charging daily statements to all Merchants in the Group for all billable events.
Add Billing Event Schedules
You can further modify your billing schedule to determine how and when billing costs are collected when associated with Billing Event Schedules. With Billing Event Schedules, you can create specific billable event cost collection configurations. Without Billing Event Schedules, all standard Billing Schedules will treat all billable events the same, following the collection Schedule and Interval provided during setup.
Billable events include:
Fees: Fee schedules set up for various reasons.
Disputes: Platform costs associated with incurring a chargeback.
Returns: Disbursement return costs from the platform.
Profit Shares: Manually configured profit sharing plan between entities.
For example, you can create one Billing Event Schedule to immediately deduct the cost of a Dispute from the available balance of the Merchant. Then, create another Billing Event Schedule to determine that Fees and Profit Shares are not deducted from your Merchant’s available balance and instead or compiled into a single statement once per day that the Merchant manually pays.
To add a Billing Event Schedule to your Billing Schedule:
Access the Billing Schedules menu on the Group Profile or Merchant Profile page.
Select your new Billing Schedule to access the Billing Schedule Details page.
Click Add Event Schedule to select the billable events recorded for the billing statement.
Select Fees, Returns, Disputes, or Profit Shares. from the Event dropdown.
Select Yes from Deduct From Balance dropdown.
Provide the relevant value for the Event Schedule field:
Event
Event Schedule Field Value
Example
Fees
The Fee ID setup for a Merchant or Group.
t1_fee_123abc4d567890efg1h2i34Returns
The eCheck Return transaction ID.
t1_ern_123abc4d567890efg1h2i34Disputes
The Chargeback ID for an ongoing dispute.
t1_chb_123abc4d567890efg1h2i34Profit Shares
The custom Profit Share plan ID.
t1_psh_123abc4d567890efg1h2i34Click Add.
Result: The Billing Event Schedule is now assigned to the existing Billing Schedule to determine how specific types of fees will be collected.
Pay a Daily Billing Statement
When the Deduct From Balance field is set to Yes, the amount is automatically deducted from the Merchant’s available balance. Statements are generated around 1:00 AM Eastern Time where the collective statement entry amounts are charged to the Merchant’s available balance.