Group Profile

Group Profile Panel

The Groups Profile panel is located at the top of the Groups page and includes tabs on the left side of the panel. The tabs contain editable details about the group profile, fee settings, and other billing details. The following sections of this page cover descriptions of the contents of each of the tabs.

Profile Tab

The Profile tab contains an overview of the group, including the following editable information:

• ID: The Payrix Pro platform-generated ID associated with the group profile.

• Created: The date that the group was created.

• Created By: The Payrix Pro platform-generated ID associated with the entity that created the group.

• Date Modified: The date that the group profile was last modified.

• Modifier: The Payrix Pro platform-generated ID associated with the entity that last modified the group profile.

• Name: The group profile name.

• Description: An optional description of the group profile.

Profile Tab Actions

To edit Profile tab information:

1. Click the PENCIL icon in the top right corner of the page.

2. Enter any edits.

3. Save your changes by clicking the CHECKMARK icon, or discard your changes by clicking the X icon.

Fees Tab

The Fees tab displays a table of fees that are applied to group members and allows you to add or remove fees. The table displays the following information in the default view:

• Name: The name of the fee.

• Amount: The dollar amount of the fee.

• Type: The type of fee: actual or percentage.

• Repeat Every: Indicates how often the fee is charged.

• Start: The date that the fee was first charged.

• Owner: The name of the group owner.

• Arrow Icon: Click the grey triangle in any row to view additional details for a specific transaction or click the grey triangle in the table header to view additional details for all transactions.

Fees Tab Actions

The Fees tab supports adding and removing a Fee and accessing the Fees page.

To add a new fee:

1. Click ADD FEES to open an Add Fees lightbox in the page.

2. Enter the required information in the lightbox fields.

3. To add the fee to the group profile, click ADD FEE.

To remove a fee from the group profile:

1. Click the TRASHCAN icon on the right side of the row of the specific fee to open the Delete lightbox.

2. Remove the fee by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

To access more information about an individual fee listed in the table, click any information in a row to open the Fees page for that specific fee.

Fee Modifiers Tab

The Fee Modifiers tab displays a list of any fee modifiers applied to the group, and allows you to add a new fee modifier or remove existing fee modifiers. A fee modifier dictates to whom the fee applies and who is responsible for paying the fee. For example, if a facilitator charges a merchant $0.50 per transaction, and the Partner offers to cover it, then the fee modifier redirects the fee from the merchant to the Partner.

The Fee Modifiers list includes the following information:

• Type: The type of fee modifier: None Percentage Actual.

• Fee: The name of the fee.

• Amount: The dollar amount of the fee.

• From Entity ID: The Payrix Pro platform-generated ID associated with entity that created the fee.

Fee Modifiers Tab Actions

The Fee Modifiers tab supports adding and removing a fee modifier.

To add a new fee modifier:

1. Click ADD FEE MODIFIERS to open the Fee Modifiers lightbox in the page.

2. Enter the required information in the lightbox fields.

3. To add the fee to the group profile, click ADD FEE MODIFIER.

To remove a fee modifier from the group profile:

1. Click the TRASHCAN icon on the right side of the row of the specific fee modifier to open the Delete lightbox.

2. Remove the fee by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Reserves Tab

The Reserves tab contains a table of reserve funds available to the group, and allows you to add or remove a reserve. A reserve is a predetermined amount of a business’s revenue held in reserve in order to protect against unforeseen liabilities such as fraud or chargebacks. The reserves table contains the following information about group reserve funds:

• Name: The name of the reserve.

• Percent: The percent of the balance to reserve.

• Release Every: The schedule for the reserve release.

• Finish Date: The date of the last reserve release.

• Status: The status of the reserve.

Reserve Tab Actions

The Reserve tab supports adding a new reserve and removing a reserve.

To add a new reserve:

1. Click ADD RESERVE to open the Add Reserve lightbox in the page.

2. Enter the required information in the lightbox fields.

3. To add the reserve to the group profile, click ADD RESERVE.

To remove a reserve from the group profile:

1. Click the TRASHCAN icon on the right side of the row of the specific reserve to open the Delete lightbox.

2. Remove the reserve by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Withdrawal Flows Tab

The Withdrawal Flow tab contains information about withdrawal flows, a standard withdrawal schedule that is applied to all entities in your group. You can add or remove withdrawal flows from the group profile in this tab.

Existing withdrawal flows associated with the group profile are displayed in a table with the following information:

• Type: The type of withdrawal payout schedule: Percentage Actual.

• Amount: The dollar amount or percentage of the merchant’s balance that will be sent to their bank account.

• Repeat Every: The frequency of the withdrawal: Days Weeks Months Years.

• Trigger: The event that triggers the withdrawal flow.

• Payout Login: The Payrix Pro platform-generated login ID associated with the withdrawal. By default, the relevant Merchant’s Login ID is used.

• Minimum: The minimum dollar amount in the Merchant’s available balance needed to trigger a payout. By default, the minimum payout amount is $10.00. If a Merchant’s available balance is below this amount, their Withdrawal will not trigger. You can update this field to an amount greater than $10.00.

• Payout Inactive: Indicates whether the withdrawal schedule is active or inactive: None, Yes, or No.

Withdrawal Flow Tab Actions

The Withdrawal Flow tab supports adding a new withdrawal flow and removing a withdrawal flow.

To add a new withdrawal flow:

1. Click ADD WITHDRAWAL FLOW to open a lightbox in the page.

2. Enter the required information in the lightbox fields.

3. To add the withdrawal flow to the group profile, click ADD WITHDRAWAL FLOW.

To remove a withdrawal flow from the group profile:

1. Click the TRASHCAN icon on the right side of the row of the specific withdrawal flow to open a lightbox.

2. Remove the withdrawal flow by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Profit Shares Tab

The Profit Shares tab displays a table of profit shares associated with the group profile, and allows you to add new profit shares to the group. Profit shares associated with the group profile give a portion of profits from specific transactions to individuals in the group. The Profit Shares table contains the following information:

• ID: The Payrix Pro platform-generated ID associated with the profit share.

• Created: The date and time that the profit share was created.

• Name: The name of the profit share, generated by the Partner.

• Type: The type of profit share: Income, Expense, or Both.

• Amount: The amount of the profit share, displayed as a percentage.

Profit Shares Actions

The Profit Shares tab supports adding a new profit share, removing a profit share, and accessing the Profit Share page.

To add a new profit share:

1. Click ADD PROFIT SHARE to open a lightbox in the page.

2. Enter the required information in the lightbox fields.

3. To add the profit share to the group profile, click ADD PROFIT SHARE.

To remove a profit share from the group profile:

1. Click the three purple dots on the right side of the row of the specific profit share to open a lightbox.

2. Remove the profit share by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

To access more information about a specific profit share listed in the table, click any information in the row to open the Profit Share page.

Decisions Tab

The Decisions tab contains a table of risk-related decisions that are triggered by a group member’s action, and allows you to add or remove decisions from the table. The table contains the following information:

• Type: The type of decision: Consumer Transaction Risk, Merchant Transaction Risk, Boarding, Refunds, Watchlists.

• Trigger: The event that triggers the decision.

• Action: The action that is the result of the decision.

Decisions Tab Actions

The Decisions tab supports adding a new decision and removing a decision.

To add a new decision:

1. Click ADD DECISION to open the Automated Decision page.

2. Select any rules that will be applied to the group as part of the decision.

3. Enter information related to the decision in the page fields.

4. To add the decision to the group profile, click SAVE, or to cancel click the back button in your browser window.

To remove a decision from the group profile:

1. Click the three purple dots on the right side of the row of the specific decision to open a lightbox.

2. Remove the decision by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Invoice Settings Tab

The Invoice Settings tab allows you to control invoices associated with all users in the group profile.

To add invoice setting details to the group profile:

1. Click ADD INVOICE SETTINGS to edit the page.

2. Enter the information in the required fields.

3. Save your changes by clicking the ADD INVOICE SETTINGS.

Funding Parameters Tab

The Funding Parameters tab contains details of the funding parameters applied to the Group as dictated by the Partner and allows you to add new parameters to the group profile. Each established funding parameter is displayed in a table, which includes the following information:

• Name: The name of the funding parameter.

• Created: The date that the parameter was created.

• Type: The type of funding parameter: Off-Day Additional Delay, Custom Batch Close Time, Settlement Account Transfer Delay, Settlement Account Transfer Enabled, Settlement Account Transfer Float, Settlement Account Transfer Maximum, Settlement Account Transfer Minimum, Settlement Account Transfer Percent.

• Value: The funding parameter value as a dollar amount.

• Payment Methods: The payment method(s) associated with the funding parameter: AMEX, Visa, Master Card, Diners, Discover, Paypal, Debit, Personal Checking, Personal Savings, Business Checking, Business Savings, Gift Card.

Funding Parameters Tab

The Funding Parameters tab supports adding and removing a funding parameter.

To add a new funding parameter:

1. Click ADD FUNDING PARAMETER to open a lightbox in the page.

2. Enter the requested information in the fields.

3. To add the funding parameter to the group profile, click SAVE.

To remove a funding parameter from the group profile:

1. Click the three purple dots on the right side of the row of the specific funding parameter to open a lightbox.

2. Remove the parameter by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Billing Schedules Tab

The Billing Schedules tab contains information about subscription payments and other regularly scheduled statement billing associated with the group profile, and allows you to add or remove billing schedules. The Billing Schedules table displays the following information:

• ID: The Payrix Pro platform-generated ID associated with the billing schedule.

• Schedule: The billing frequency.

• Description: A description of the billing schedule entered by the Partner.

• Created: The date that the billing schedule was created.

Billing Schedules Tab

The Billing Schedules tab supports adding a new billing schedule, removing a billing schedule, and accessing the Billing Schedule page.

To add a new billing schedule:

1. Click ADD BILLING SCHEDULES to open a lightbox in the page.

2. Enter the requested information in the fields.

3. To add the billing schedule to the group profile, click SAVE.

To remove a billing schedule from the group profile:

1. Click the TRASHCAN on the right side of the row of the specific billing schedule to open a lightbox.

2. Remove the billing schedule by clicking DELETE in the lightbox, or cancel by clicking CANCEL.

To access more information on a billing schedule listed in the tab, click any information in the row to open the Billing Schedule page.

Payment Methods Tab

The Payment Methods tab allows you to add or remove specific types of payment methods from all members of the group profile.

To add a payment method to the group:

1. Select the payment method from the list of payment types.

2. Click ADD to register all group members.

To remove a payment method from the group:

Click the TRASHCAN on the right side of the payment method.

Click DELETE in the lightbox.

Members Section

The Members section is located below the Profile Box on the group profile page.

To add a new member:

1. Click ADD MEMBERS in the top left corner of the section to open a lightbox in the page.

2. Type the entity’s name in the search box, or click SHOW MORE to display a list of available entities.

3. To save the new member to the group profile, click SAVE.

The table in the Add Members section displays all entities that are members of the group, and includes the following information:

• Entity ID: The Payrix Pro platform-generated ID associated with the group member entity.

• Company: The company associated with the entity ID.

• Email: The contact email for the entity.

• Status: The entity’s status: Active or Inactive.

• Created: The date that the entity’s profile was created.

• Date Added to Group: The date that the entity was added to the group.

Members Section Actions

The Members Section supports the following actions: search and download.

• To search for a specific group member, enter their identifying information into the search bar located in the top right corner of the section.

• To download a list of existing group members, click either .CSV or .XLS in the top right corner of the section.

Fee Data

• ID

• Date Created

• Created by

• Date Modified

• Modified By

• For Entity ID

• Schedule Factor

• End Description

• Collection

• Collection Factor

• Collection Offset

• Currency

• Status

Entity Data

• Entity ID

• Login ID

• Parameters ID

• Type

• Address

• City

• State

• Zip

• Country

• Phone

• Fax

• Email

• Website

• EIN

• Currency

• Status

• Custom

Add a Rule

The Add a Rule section allows you to add a new rule that will apply to all entities in a group profile.

To add a new rule:

1. Click ADD RULE in the top left corner of the section.

2. Two dropdown menus will open in the page. From the left side dropdown menu, select the Rule Type from the following choices:

   1. Consumer Transaction Risk

   2. Merchant Transaction Risk

   3. Boarding

   4. Refunds

   5. Watchlist

3. The right-side dropdown menu will repopulate with specific rules related to the rule type that you selected in Step 2. Choose the specific rule that will be applied.

4. A new section will open in the page. Enter the requested information related to the specific rule that you chose in Step 3.

5. To save the new rule and apply it to group members, click SAVE in the top right corner of the section.

Active Rules

The Active Rules section contains lists of rules applied to your group. Select a rule from the lists to view or make changes. The section is divided by the type of rule, and includes the following subsections:

• Consumer Transaction Risk

• Merchant Transaction Risk

• Boarding

• Refunds

Billing Schedule Information Banner

The top of the page displays the Billing Schedule Information Banner, showing the Amount Due and Last Statement dollar amounts. Click any information in the banner to access the Billing Entries page.

Billing Schedule Details

The Billing Schedule Details section contains the following editable information describing a specific recurring billing event.

• ID: The Payrix Pro platform-generated ID associated with the recurring billing event.

• Created: The date that the billing schedule was created.

• Entity: The entity that created the billing schedule.

• Start: The start date of the billing schedule.

• Finish: The date that the billing schedule will end.

• Description: A description of the billing schedule entered by the Partner.

• Schedule: The time length from start date to end date for the billing schedule.

• Interval: How frequently the scheduled billing event appears on your billing statement.

• Collection Factor: How often the billing schedule occurs: Daily, Weekly, Monthly, Annually.

• Collection Offset: A set interval of time in which bill collection may be delayed or initiated early.

• Collection Include Current: Indicates whether the billing schedule will collect during the current billing cycle.

• Status: The status of the billing schedule: Active or Inactive.

To edit any information in the Billing Schedule Details section:

Click the PENCIL icon in the top right corner of the page.

1. Edit any information on the page.

2. Save your changes by clicking the CHECKMARK, or discard your changes and return to the previous page by clicking the X.

Add Event Schedule

To add an event schedule to the billing schedule:

1. Click ADD EVENT SCHEDULE in the top right corner of the page.

2. Enter your information into the lightbox that appears in the page and click SAVE to save the event schedule.

Statement Information Panel

The Statement Information panel, located at the top of the page, displays the dollar amount due, previous amounts due, and the next statement date.

Billing Entries History Table

The Billing Entries History table is located at the bottom of the page and contains a list of any previous billing events associated with the billing schedule. The table contains the following information:

• ID: The Payrix Pro platform-generated ID number associated with the billing event.

• Created: The date that the billing event was created.

• Amount: The dollar amount of the transaction.

• Currency: The currency in which the transaction occurs.

• Schedule: The billing frequency.